Q. What are some proofreading tools JAWS keystrokes used in applying APA?

Speak formatting at cursor location:

• Press INSERT+F to hear the font, size, color, and paragraph formatting at the cursor location.
• Press INSERT+F twice quickly to show the information in the JAWS virtual viewer where it can be read using the arrow keys. Press ESC to close the viewer.

Adjust JAWS punctuation verbosity level:

• Press INSERT+V and start typing in the word punctuation.
• Down arrow to the punctuation setting and press SPACE to cycle through the different options: none, some, most, and all.
• Once the desired level is reached, press TAB to the “okay” button and press ENTER.

Use the JAWS text analyzer to find spelling, grammar, punctuation and spacing inconsistencies in a document:

• Press INSERT+V to open JAWS quick settings, and type the words text analyzer and down arrow to the text analyzer setting.
• Press SPACE until it says “describe inconsistencies”, then TAB to the “okay” button and press ENTER. JAWS will now announce spelling, grammar, punctuation and spacing inconsistencies when reading the document.
• The keystroke ALT+WINDOWS+I can be used to move to the next inconsistency, SHIFT+ALT+WINDOWS+I to move to the previous one. (Note: this keystroke works, even with text analyzer turned off.)
• To turn off text analyzer, repeat the first two steps, pressing SPACE until it says “off”.
• For a demonstration, see:

Using JAWS text analyser to proofread documents when blind or visually impaired - YouTube

Use JAWS Speech and Sounds Schemes to hear information about the formatting conveyed through sounds, different voices, or descriptions while reading a document:

• Press INSERT+ALT+S to access the Speech and Sounds Schemes dialog box.
• Press the UP ARROW key or DOWN ARROW key to navigate the list of available schemes.
• To select a scheme, press ENTER. (Classic attributes with font info is a good choice for proofreading.) The scheme can be changed back to Word classic following the same steps when proofreading is finished.
• For a demonstration, see:

JAWS QuickTips: Using Voice Schemes - YouTube

Check spelling quickly:

• Press ALT+SHIFT+L to bring up a list of all the misspelled words in the document.
• Use the ARROW keys to explore the list, and press ENTER to select one, which moves focus to the location of that word in the document.
• Press the APPLICATIONS key or SHIFT+F10 to examine a list of suggestions.
• Press ENTER to select an option, or press ALT to exit the menu and return to the document.

Alternative option for checking spelling quickly:

• Press INSERT+Z to toggle JAWS quick keys on.
• Press M to move to the next misspelled word in the document, and SHIFT+M to move to the previous misspelled word.
• Press the APPLICATIONS key or SHIFT+F10 to examine a list of suggestions.
• Press ENTER to select an option, or press ALT to exit the menu and return to the document.
• Note: While quick keys are turned on, different letters are used for quickly navigating the document. Toggle quick keys off with INSERT+Z to return to normal typing and editing functions within the document.

This content was authored by Kathleen DeNicola at Western's Disability Access Center. A complete guide in Word format on using JAWS to apply APA style is here.